...for an Austin style experience

 

MEETING MANAGEMENT CONSULTATION

Designed Events of Austin (D.E.AUSTIN), is a full service Meeting Management and Destination Management Firm offering a complete scope of service to insure a professionally executed and creatively designed program for our clients. Relationships are extremely important in this business, which means friendly and outgoing people are necessary to strengthen and maintain relationships as well as professionally represent the face of the company.

Creative and innovative thinking is also critical to stay ahead of the competition. We are a dynamic and enthusiastic team working towards achieving our goals of successful event management! Our hallmark is providing professional, innovative programming which is based on each client's program objective, anticipated budget, audience profile, and past history.  Because of this philosophy, and commitment to service, we have earned recognition as a premier meeting management and special events consulting firm. 

We assist our clients with full service meeting management to include, but not limited to:  site selection and negotiations, promotional material design and production, exhibit management, program development, pre-registration and on-site registration, and complete logistical coordination.  Our attention to detail and complete customer satisfaction is second to none.

The following outline presents a general overview of our Meeting Management consulting capabilities which will be custom designed to satisfy your needs.

Site Selection and Hotel Negotiations
Consulting services include site inspections and complete negotiations with prospective hotel properties, conference sites, and special event venues within a selected destination to achieve the best room rate, conference rates, and food and beverage rates on behalf of our clients.  A complete cost comparison and analysis of proposed sites, as well as recommendations will be made to the client for review and approval.

Marketing
Marketing is one of the hottest topics in meeting management today.  More and more attendees are using meetings as a vacation time with their families.   Family pressure can have an impact on meeting attendance.  As a result, it is important to sell the destination.  D.E.AUSTIN is a specialist in destination marketing.  Our skills in marketing and preparing collateral materials will insure a strong response and return on your investment of time and planning.  The resulting conference will achieve the dual objectives of enhancing the appeal of your meeting destination and satisfying the interests of your members participating in the program.  D.E.AUSTIN' skill in destination marketing will influence members to decide in favor of attendance.  Utilization of D.E.AUSTIN' skill in creating and delivering well-conceived and precisely-targeted guest programs increases meeting attendance and participant satisfaction.  The result will be increased registration revenue and increased room nights, which will produce an improved bottom line and a strengthened negotiating position with hotels.

Program Development

Complete consultation with the client to define the purpose and a mission statement for the program.  Once defined, D.E.AUSTIN works with each client to secure speakers, design format of the meeting, create the opening session, prepare a program budget, and manage every aspect of the meeting or conference.  This includes finalizing and detailing each and every facet of the program, preparing a critical calendar, and preparing a tie-down specification prospectus for the entire meeting.